# Meetings > Book one-to-one meetings with other attendees in the event app, answer the requests you receive, and leave feedback afterwards. Source: https://help.highbar.ai/docs/attendees/meetings Audience: attendees using the event app If the organizer has turned on meetings, you can ask other attendees to meet at a set time and place during the event. The other person accepts, declines or suggests another time, and confirmed meetings appear in **My agenda**. The organizer chooses the days, times and places for meetings, and may limit how many meetings each person can have or who can request them. If you don't see **Request meeting** on anyone's profile, meetings aren't turned on for your event. ## Request a meeting Open the person's profile and tap **Request meeting**, next to **Send message**. If the organizer has turned it on, you can also tap **Request meeting** on one of your AI matches. An attendee's profile with their name, job title and company, and an arrow pointing to the Request meeting button next to Send message. In **Meet with**, pick a day, then a time under **Select date & time**. Tap **Load more times** to see later ones. Times are in the event's time zone. - Times marked with a yellow dot clash with something, such as the other person's meeting or a full meeting place. A yellow box under the times explains each clash. - Times you can't pick are greyed out. Meet with Anastasiia, with the days Wed 18 and Thu 19, time slots from 09:00 AM, two of them marked with a yellow dot, Load more times, and a yellow box explaining that the attendee already has a meeting and two tables are full at those times. Choose a **Location**, such as a meeting area or table. Places marked **(full)** are already busy at that time, and places marked **(unavailable)** can't be picked. Add an optional **Message** (up to 1,000 characters) to say why you'd like to meet. If you opened the request from an AI match, **Generate** can write a first draft for you. Meet with Anastasiia with 09:50 AM selected, Times shown in Pacific Time. Conflicting times are highlighted., the Select location menu, the Message box, and the Request button, greyed out until a location is chosen, above Cancel. Tap **Request**. It stays greyed out until you've picked a day, a time and a location. **Request sent!** confirms it. Tap **Done**. Request sent! with a green check, Your meeting request has been sent to Anastasiia., and the Done button. The meeting shows as **Pending** in **My agenda** until the other person answers. You need an internet connection to request a meeting. When they accept, you get a notification, and the meeting changes to **Accepted** in **My agenda**. A phone notification, Meeting accepted from Horizons: Anastasiia Highbar accepted your meeting on Wednesday, November 18, 2026, over the Notifications screen, which shows Meeting request with Anastasiia Highbar accepted. ### If you can't request a meeting The app tells you why instead of showing times. For example: - "You've reached your meeting limit." or "[Name] has reached their meeting limit.": the organizer caps how many meetings each person can have. Requests waiting for an answer count too. - "You are not eligible to request this meeting.": the organizer has limited who you can send requests to. You can still answer requests that others send you. - "[Name] is not available for meetings." or "No meeting times are currently available.": there are no free times left to book. If a time or place stops being available while you're choosing, pick another one and try again. ## Answer a request When someone asks to meet you, you get a notification. Requests waiting for your answer appear under **Meeting requests** at the top of the **Notifications** screen, and in **Community** under **Saved**. **My agenda** also shows "You have 1 meeting request" with **Review**. The Notifications screen with Meeting requests (1) at the top: a request from Anastasiia Highbar for Wed, Nov 18 at 09:50 AM at Horizon Connect Table 2, with View details, Suggest or decline and Accept meeting. Each request shows who it's from, the time, the place and their message. Tap **View details** to read it in full, then: - **Accept meeting** to confirm it. - **Suggest or decline**, then **Suggest a different time or place** to propose another time or place, or **Decline** to turn it down. When you suggest a change, the meeting goes back to **Pending** until the other person accepts or declines your suggestion. Each request can only be changed once, so after that it's accept or decline. ## Your meetings Your meetings appear in: - **My agenda**, alongside your saved sessions, on the day they happen. My agenda on Wed, Nov 18, with a 09:50 to 10:10 am meeting with Anastasiia Highbar, marked Pending, at Horizon Connect Table 2. - **Community**, under **Saved** > **Meetings**: confirmed meetings and requests you've sent that are still waiting, upcoming first. Tap a meeting to see who you're meeting, when and where, their message and the meeting's status: | Status | Meaning | | --- | --- | | **Pending** | Waiting for an answer, from you or from the other person. | | **Accepted** | Confirmed. | | **Declined** | Turned down. | | **Cancelled** | Cancelled by the organizer. | | **Completed** | The meeting has happened. | | **No show** | Someone reported that the other person didn't come. | If the place is on one of the event's maps, tap **Location** to find it. Tap **Attendee** to open the other person's profile. You can't cancel or move a confirmed meeting yourself. If you can't make it, message the other person, and ask the organizer to cancel it. ## After the meeting Once the meeting's end time has passed, open it and rate it under **How was the meeting?**: Choose 1 to 5 stars, from **Poor** to **Excellent**. If the other person didn't come, tick **No show**. Add an optional note, then tap **Save feedback**. Your feedback goes to the organizer, not the other attendee.