# Let speakers edit their sessions

> Send speakers a private link to update their session's title, description and files, and review what they submit.

Source: https://help.highbar.ai/docs/event-app/content/schedule/speaker-session-editing
Audience: event organizers, working in the Highbar dashboard

Speakers can update their own sessions through a private link, separate from their profile link. It's off by default.

<Steps>
<Step>
In **Schedule settings**, turn on **Allow speakers to manage their sessions**.

![Schedule settings with an arrow pointing to the Allow speakers to manage their sessions switch, turned on, and its Configure button.](https://help.highbar.ai/images/content/selfservice-settings.webp)
</Step>
<Step>
Click **Configure** to choose the rules. **Restrict what speakers can edit** lets you lock the session title, subtitle, description or attachments: click **Manage editable fields** and untick anything speakers shouldn't change. **Require approval before publishing** (on by default) holds changes until you approve them. **Email notifications on submission** tells you when a speaker submits.

![Self-service settings with Restrict what speakers can edit, Require approval before publishing and Email notifications on submission on, and the event owner as recipient.](https://help.highbar.ai/images/content/selfservice-configure.webp)

![Editable session fields, with Session title, Session subtitle, Session description and Session attachments ticked.](https://help.highbar.ai/images/content/selfservice-fields.webp)
</Step>
<Step>
Send the links. Click **Invites** in the schedule's toolbar to email every session's speakers at once, with **New**, **Reminders** and **Pending** tabs. To invite one session's speakers, open the session and click **Invite**, then use **Send email** or copy each speaker's link from **Links**.

![The schedule toolbar with an arrow pointing to the Invites button, next to Search and the settings button.](https://help.highbar.ai/images/content/session-invites-button.webp)

![The Session invites panel on its New tab, with a Subject, a Message using {first_name}, {event_name} and {session_title}, and a speaker with no email on file and a field to add one.](https://help.highbar.ai/images/content/session-invites.webp)

Once every speaker has an email, the **New** tab lists them under their session. Click **Send** to email them all.

![The New tab with the session's speaker listed under Recipients, and an arrow pointing to the Send 1 invite button.](https://help.highbar.ai/images/content/session-invites-send.webp)

The **Reminders** tab sends a follow-up to speakers who were invited but haven't submitted yet, with its own subject and message.

![The Reminders tab with the Subject Reminder: your session at Horizons, a reminder message, and no one to remind yet.](https://help.highbar.ai/images/content/session-invites-reminders.webp)
</Step>
</Steps>

Speakers can change the title, subtitle, description and files. Everything else, including times, rooms and capacity, stays with you. Co-speakers share one draft, and nothing they save is visible until one of them submits.

![The speaker's private session page, with the session's date, time and room, its Title, Subtitle and Description to edit, and Reset and Submit buttons.](https://help.highbar.ai/images/content/speaker-session-page.webp)

When a submission is waiting, the session's row shows **Review**, and its day tab gets a dot.

![The schedule list with an arrow pointing to the Review pill on a session's row. The Thu, Nov 19 tab has a dot, and Invites shows 1.](https://help.highbar.ai/images/content/review-pill.webp)

The **Pending** tab of **Invites** also lists every submission waiting for review.

![The Session invites panel on its Pending tab, listing the session with its speaker and Pending review, marked with an arrow.](https://help.highbar.ai/images/content/review-pending.webp)

Open the session to see the changes. Each changed field is marked **Changed**: click it to compare the **Submitted** and **Previous** versions. Then click **Approve & save** or **Reject changes**.

![The Edit session drawer with the Description marked CHANGED and its Version history open, showing the Submitted and Previous versions, and the Reject changes and Approve & save buttons.](https://help.highbar.ai/images/content/review-changes.webp)

Session links stay open until 14 days after your event ends, like speaker profile links. See [Speakers](https://help.highbar.ai/docs/event-app/content/speakers#send-speakers-their-private-links).

To show speakers how their link works, send them [Edit your session](https://help.highbar.ai/docs/sponsors-and-speakers/edit-your-session).