Sessions & Schedule
How to add sessions, manage tracks, and make the most of Highbar's schedule features.
The schedule is the core of your event app. Well-structured session data makes the AI more useful, the attendee experience smoother, and your event easier to navigate.
Adding sessions
Manual entry
Go to the Schedule tab in your event editor. Click Add Session.
Fill in:
| Field | Notes |
|---|---|
| Title | The full session title as it will appear in the app |
| Date | Must fall within your event dates |
| Start time and end time | Sets the session duration |
| Room or location | Helps attendees navigate; links to your venue maps if you have them set up |
| Track | Optional category label (see below) |
| Description | Longer text explaining what the session covers; the AI reads this |
| Speakers | Link to speaker profiles you've already created |
Click Save Session. The session appears in the schedule grid.
CSV import
If you have many sessions, CSV import is faster. Download the session import template from the Schedule tab, fill it in, and upload it.
The required columns are:
titledate(format: YYYY-MM-DD)start_time(format: HH:MM, 24-hour)end_timelocation
Optional columns:
trackdescriptionspeaker_names(comma-separated, must match speaker names exactly)
After upload, review the import preview and confirm. Errors show inline so you can fix them before saving.
Speaker links from CSV import require the speaker to already exist in your event. Add speakers first, then import sessions.
Tracks and categories
Tracks organize sessions into groups. Common examples: "Main Stage," "Workshop," "Networking," "Product Track," "Customer Stories."
You define your own track names. There is no preset list.
To assign a track, set the track field when adding or editing a session. Tracks appear as filter chips in the attendee schedule view.
How attendees use the schedule
Attendees can:
- Browse by day: Tab through event days to see the full schedule
- Filter by track: Tap a track chip to show only sessions in that category
- Search: Type to filter sessions by title or description
- Bookmark sessions: Tap the bookmark icon to save sessions to a personal schedule
- View their personalized schedule: A filtered view showing only bookmarked sessions
How the AI uses session data
The AI reads every session title, description, location, track, and speaker link. When an attendee asks a question, the AI searches this data to answer.
The more complete your session data, the better the AI performs.
Good session descriptions answer questions attendees actually ask:
- What will I learn?
- Is this session right for me?
- Who else is interested in this topic?
- What level is this session (beginner, advanced)?
You don't need to write a novel. Two or three clear sentences per session makes a big difference.
Editing and deleting sessions
Click any session in the schedule to open it. Make changes and save.
To delete a session, open it and click Delete Session. This cannot be undone.
Deleting a session removes it from all attendee bookmarks and personalized schedules. If attendees have saved the session, they won't see a notification.
Session status
Sessions can have a status:
- Scheduled: Normal state
- Cancelled: Session appears with a cancelled label in the app
- Updated: Highlights the session in the schedule to flag a change to attendees
Use the "Updated" status when you change a time or room. Attendees will see the change highlighted in their schedule.