Creating Your Event
How to create an event in Highbar, from account setup to your first save.
Getting from a blank screen to a working event app takes under 45 minutes. Here's how.
Create your account
Go to highbar.ai and sign up. You can use your email address or sign in with Google.
After signing up, you'll land on your event dashboard. This is the home base for all your events.
Create a new event
Click New Event in the top right. You'll see the event creation form.
Fill in the event details
Event name
Use the full, public name of your event. This appears in the app header, browser tab, and AI responses.
Good: "RevOps Summit 2026" Less good: "Our Event"
Dates
Set the start and end dates. If your event runs multiple days, include all of them. The schedule view uses these dates to organize sessions.
Make sure the time zone is correct. Highbar defaults to UTC. Change it to match your event location.
Location
Enter the city and venue, or type "Virtual" for online events. This shows in the app header and helps the AI answer "Where is the event?" questions.
For in-person events, you can add detailed venue information (address, floor plan notes) in the custom AI instructions later.
Short description
Write 2 to 4 sentences describing your event: what it is, who attends, and the main themes. This is not just display text. The AI reads this description to understand your event and give better answers.
A good description tells the AI:
- What kind of event this is (conference, summit, workshop)
- Who attends (roles, industries)
- What topics or themes are covered
Example: "RevOps Summit is a two-day conference for revenue operations leaders at B2B SaaS companies. Sessions cover go-to-market alignment, data strategy, and AI in the revenue stack. Attendees include VPs of RevOps, CROs, and sales operations managers."
Save and continue
Click Create Event. You're now inside the event editor.
From here, the left sidebar shows the main sections: Schedule, Speakers, Sponsors, Maps, Branding, AI, Attendees, and Share.
Work through each section to build your event. The Quickstart walks through the recommended order.
You can save progress at any point and return later. Your event is not live until you explicitly share the link with attendees.
Event settings
After creating your event, you can access additional settings from the Settings tab:
- Visibility: Control whether your event is accessible with just the link or requires a passcode
- Registration: Enable or disable public attendee registration
- Attendee directory: Choose who can see the directory (everyone, or only logged-in attendees)
- Networking: Enable or disable the Networking Agent
Duplicating an event
If you run similar events regularly, you can duplicate an existing event. The duplicate carries over your branding, session structure, AI configuration, and sponsors. You'll need to update dates, speakers, and session details for the new event.
To duplicate, open the event options menu from your dashboard and click Duplicate.