Quickstart

You don't need an onboarding call. Follow these steps and you'll have a live, branded event app ready to share with attendees.

Step 1: Create your account

Go to highbar.ai and sign up. You can use your email or sign in with Google.

Once you're in, you'll land on your event dashboard. This is where all your events live.

Step 2: Create your event

Click New Event and fill in the basics:

• Event name
• Start and end dates
• Location or "Virtual"
• Short description (this helps the AI give better answers)

Click Create Event. You're now inside your event editor.

Step 3: Add sessions

Go to the Schedule tab and start adding sessions. For each session, enter:

• Session title
• Date and time
• Room or location
• Track or category
• Speaker (you'll add speakers in the next step)
• Description

You can add sessions one at a time or import them from a CSV file.

Step 4: Add speakers

Go to the Speakers tab. Add each speaker with:

• Name and title
• Company
• Bio
• Photo
• Social links (LinkedIn, X, website)

Link each speaker to their sessions. This connection powers AI answers like "Tell me about the keynote speaker."

Step 5: Customize branding

Go to the Branding tab. Set your:

• Primary and secondary colors
• Logo (header and app icon)
• Font preferences
• AI avatar image

Use Live Preview to see changes in real time across mobile and desktop views.

Step 6: Configure the AI concierge

Go to the AI tab. Here you can:

• Set a custom welcome message
• Add custom instructions (tone, topics to avoid, specific answers)
• Configure Built-in Prompts (the one-tap shortcut buttons attendees see)
• Choose between Start Page mode and Chat-First mode

The AI already knows everything you've entered about sessions, speakers, and sponsors. Custom instructions let you add context the AI wouldn't otherwise have, like parking info, dress code, or event WiFi details.

Step 7: Test with Live Preview

Before sharing with anyone, test your app. Click Live Preview from any screen in the editor. This opens a fully functional version of your app.

Check:

• Does the schedule look right?
• Can you find speakers and sessions?
• Does the AI answer basic questions correctly?
• Do the Built-in Prompts work?

Make adjustments in the editor. The preview updates immediately.

Step 8: Share with attendees

Go to the Share tab. You'll find:

• A direct link to your event app
• A QR code (download as PNG or SVG)
• Embed options for your event website

Share the link or QR code in your email invitations, event website, registration confirmation, and social posts. Attendees tap the link, the app opens in their browser. No download required.

What's next

• Add sponsors and configure their profiles with CTAs and product listings
• Set up venue maps linked to session rooms
• Configure the Networking Agent to help attendees connect
• Connect HubSpot for lead capture and pipeline attribution