Launch Checklist

Run through this list before you share your event app. A few minutes of checking now saves a lot of support emails later.

Event basics

• Event name, dates, and location are correct
• Event description is clear and accurate (this feeds the AI)
• Time zone is set correctly

Schedule

• All sessions are added with correct times and dates
• Session descriptions are complete (more detail means better AI answers)
• Tracks and categories are set
• Sessions are linked to the correct speakers
• Sessions are linked to the correct rooms or locations

Speakers

• All speakers are added with names, titles, and companies
• Speaker bios are present (even a short one is better than none)
• Speaker photos are uploaded
• Each speaker is linked to their sessions

Sponsors

• All sponsors are added with logos and descriptions
• Sponsor CTAs are configured (links, meeting booking, etc.)
• Sponsor tiers are set if you're using tiered sponsorship

Branding

• Primary brand color is set
• Logo is uploaded for the header and app icon
• Live Preview looks correct on mobile

AI configuration

• Custom welcome message is set
• Custom instructions include any logistics info the AI needs (parking, WiFi, dress code, registration desk location)
• Built-in Prompts are configured with the most common attendee questions
• You've tested the AI with at least 5 real questions attendees would ask

Attendee access

• Attendee list is imported (if using the attendee directory or networking agent)
• The direct link works when you open it on your phone
• The QR code scans correctly
• You've tested the full attendee flow: join, ask a question, browse the schedule, find a speaker

Integrations

• HubSpot is connected if you're using it for lead capture
• Any CSV data has been imported and looks correct

Distribution

• The app link is included in your registration confirmation email
• The QR code is included in your pre-event reminder emails
• The QR code is sized correctly for print (if using at the venue)