Let speakers edit their sessions | Highbar Help Center

Send speakers a private link to update their session's title, description and files, and review what they submit.

Speakers can update their own sessions through a private link, separate from their profile link. It's off by default.

In Schedule settings, turn on Allow speakers to manage their sessions.

Schedule settings with an arrow pointing to the Allow speakers to manage their sessions switch, turned on, and its Configure button.

Click Configure to choose the rules. Restrict what speakers can edit lets you lock the session title, subtitle, description or attachments: click Manage editable fields and untick anything speakers shouldn't change. Require approval before publishing (on by default) holds changes until you approve them. Email notifications on submission tells you when a speaker submits.

Self-service settings with Restrict what speakers can edit, Require approval before publishing and Email notifications on submission on, and the event owner as recipient.

Editable session fields, with Session title, Session subtitle, Session description and Session attachments ticked.

Send the links. Click Invites in the schedule's toolbar to email every session's speakers at once, with New, Reminders and Pending tabs. To invite one session's speakers, open the session and click Invite, then use Send email or copy each speaker's link from Links.

The Session invites panel on its New tab, with a Subject, a Message using first_name, event_name and session_title, and a speaker with no email on file and a field to add one.

Once every speaker has an email, the New tab lists them under their session. Click Send to email them all.

The New tab with the session's speaker listed under Recipients, and an arrow pointing to the Send 1 invite button.

The Reminders tab sends a follow-up to speakers who were invited but haven't submitted yet, with its own subject and message.

The Reminders tab with the Subject Reminder: your session at Horizons, a reminder message, and no one to remind yet.

Speakers can change the title, subtitle, description and files. Everything else, including times, rooms and capacity, stays with you. Co-speakers share one draft, and nothing they save is visible until one of them submits.

The speaker's private session page, with the session's date, time and room, its Title, Subtitle and Description to edit, and Reset and Submit buttons.

When a submission is waiting, the session's row shows Review, and its day tab gets a dot.

The schedule list with an arrow pointing to the Review pill on a session's row. The Thu, Nov 19 tab has a dot, and Invites shows 1.

The Pending tab of Invites also lists every submission waiting for review.

The Session invites panel on its Pending tab, listing the session with its speaker and Pending review, marked with an arrow.

Open the session to see the changes. Each changed field is marked Changed: click it to compare the Submitted and Previous versions. Then click Approve & save or Reject changes.

The Edit session drawer with the Description marked CHANGED and its Version history open, showing the Submitted and Previous versions, and the Reject changes and Approve & save buttons.

Session links stay open until 14 days after your event ends, like speaker profile links. See Speakers.

To show speakers how their link works, send them Edit your session.